OSPA Draft Procedures on Conflict of Interest in Research

Attached please find new draft OSPA procedures pertaining to the 2011 Revised Federal Regulation on Financial Conflict of Interest (FCOI). Consistent with UM and MU policy changes, final OSPA procedures will be posted and go into effect this Friday, August 24, 2012. Please note that there are new mandatory requirements at proposal (before submission) and at award (before expenditure of funds) for PHS Investigators, including subrecipients.

Please review and reply with questions, concerns, or any other feedback by Wednesday, August 22. Similar to the uncharted territory of ARRA reporting, we expect to make adjustments as we go in the early days and months under the new regulation. I look forward to hearing from you at any point along the way. 

Attachment 1 

Attachment 2 

RE: Federal Conflict of Interest Rule Changes – OSPA procedures coming soon!

Please expect new OSPA procedures related to the revised PHS COI regulations in the next few days for a short review period before we finalize and implement for the August 24, 2012, effective date. Should you have questions in the meantime, please don’t hesitate to call me. 

                                                                                                                                                      

June 13, 2012

Research Community,

The Public Health and Services (PHS), which includes the National Institutes of Health (NIH) and the Food and Drug Administration (FDA), has revised the regulations that govern Conflict of Interest (COI).  The regulation has new requirements for both MU as a PHS-funded Institution and the Investigators who work on those projects.  Implementation of these new processes will begin on August 24, 2012.  The COI Office is taking the lead on ensuring these regulations are met. 

We will be giving a detailed presentation about these changes for all Investigators and Staff who are interested on June 26, 2012 from 1-3pm in the Monsanto Auditorium in the Bond Life Sciences Center. We encourage all to attend, especially those who currently have PHS funding.

Fiscal Year-End PeopleSoft Outage - Proposal Processing

PeopleSoft Financial System applications will be unavailable June 30 through July 2 for the fiscal year-end. As all accesses to the Grants Module are affected, please refer to the attached instructions for utilizing the Temporary Proposal Form for proposal processing during this period. Should you have questions, please contact your SGCA or any member of the Tiger Team. 

                                                                                                                                                      

FY12 Year-End Close: June 30 - July 2, 2012

Proposal Processing via the Temporary Proposal Form

1    .       Department/Division: Complete the Temporary Proposal Form (TPF) and route for all signatures/approvals just as for any Proposal Signature Routing Sheet (PSRS). Be certain to retain a copy of the completed TPF for your files.

2    .       Department/Division: Provide the signed TPF and all accompanying proposal documents and guidelines to the appropriate OSPA Senior Grants and Contracts Administrator (SGCA).

3    .       OSPA: The SGCA will assign a Temporary Proposal Number (Temp#), if needed, providing this information to you in an email for your records.

4    .       OSPA: The SGCA will review the proposal per standard practice and prepare for University endorsement and mailing or electronic submission.

5    .       Department/Division: When the PeopleSoft Grants Module becomes available on July 3, enter a proposal using the TPF and generate a PSRS. Signatures/approvals collected for the TPF apply to the new PSRS. 

6    .       Department/Division: Provide the PSRS and associated Temp# to the SGCA.

7    .       OSPA: The SGCA will copy all temporary notes into the PeopleSoft Notepad and change the proposal status to “Submitted.”