Grant Connections | June 2016 Notes

Notes from the June Grant Connections meeting are included below. Thank you to all who attended. We hope to see you at the next meeting on Wednesday, July 27.

Grant Connections | May 2016 Notes

Notes from the May Grant Connections meeting are included below. Thank you to all who attended. We hope to see you at the next meeting on Wednesday, June 22nd.

 

Grant Connections - May 2016

Wednesday, May 25, 2016
11:00 a.m. – noon
Room 572 of the Bond Life Sciences Center

Agenda

• Hot Topics 
• Fiscal Year End – What grant administrators need to know for FY16
• Investigators and research administrators: working together to build productive sponsor relationships. Along with Rachel Smith from the Office of Sponsored Programs Administration, a panel of research investigators will discuss the research administrator’s role in sponsor communications from proposal to award closeout. 
• Mahesh Thakkar Ph.D.
  Associate Professor, Neurology, School of Medicine
• Karen Kirby, Ph.D.
  Research Scientist, Molecular Microbiology and Immunology, School of Medicine
• Christian Lorson, Ph.D.
  Professor, Department of Veterinary Pathobiology, School of Veterinary Medicine
• Mary K. Shenk, Ph.D.
  Associate Professor, Department of Anthropology, College of Arts & Science
  Director of Life Sciences & Society Program

PeopleSoft Financials Outage: June 30-July 6 | OSPA Temporary Proposal Form

MU Grants Community,

PeopleSoft Financial System applications will be unavailable from Tuesday, June 30, at 5:00 p.m. until Monday, July 6, at 7:00 a.m. for the fiscal year end. As all accesses to the Grants Module are affected, please refer to the attached instructions for utilizing the Temporary Proposal Form for proposal processing during this period. As a reminder, PS Financial Reporting-FSRPT is available for viewing existing data during the outage period; you cannot make changes in Reporting.

Should you have questions, please contact your OPSA pre-award staff.

Year End Reminders: Overspent Projects and Salary Cap PCEs

As you know, year-end is upon us. Over the next few weeks, you may receive emails from your OSPA Post-Award Pod concerning projects that are overspent. We must work to transfer off any overspent amounts to ensure the accuracy of our year-end Accounts Receivable. Please work with your pods to make the necessary adjustments. For your reference, I have included the link to our FY13 closing calendar, which provides deadlines for preparing entries.

Additionally, as you receive emails requesting payroll corrections related to the DHHS salary cap, please prepare those entries as soon as possible.

If you have questions, feel free to email me or your pod. The pod email addresses are linked below.

Pod 1

Pod 2

Pod 3

Pod 4

Clinical Trials

Fiscal Year-End PeopleSoft Outage - Proposal Processing

PeopleSoft Financial System applications will be unavailable June 29 through July 1 at 12:00pm (noon) for the fiscal year-end. As all accesses to the Grants Module are affected, please refer to the attached instructions for utilizing the Temporary Proposal Form for proposal processing during this period. Should you have questions, please contact your SGCA or any member of the Tiger Team. 

                                                                                                                                                

FY13 Year-End Close: June 29 - July 1, 2013

Proposal Processing via the Temporary Proposal Form

1.       Department/Division: Complete the Temporary Proposal Form (TPF) and route for all signatures/approvals just as for any Proposal Signature Routing Sheet (PSRS). Be certain to retain a copy of the completed TPF for your files.

2.       Department/Division: Provide the signed TPF and all accompanying proposal documents and guidelines to the appropriate OSPA Senior Grants and Contracts Administrator (SGCA).

3.       OSPA: The SGCA will assign a Temporary Proposal Number (Temp#), if needed, providing this information to you in an email for your records.

4.       OSPA: The SGCA will review the proposal per standard practice and prepare for University endorsement and mailing or electronic submission.

5.       Department/Division: When the PeopleSoft Grants Module becomes available on July 1, enter a proposal using the TPF and generate a PSRS. Signatures/approvals collected for the TPF apply to the new PSRS. 

6.       Department/Division: Provide the PSRS and associated Temp# to the SGCA.

7.       OSPA: The SGCA will copy all temporary notes into the PeopleSoft Notepad and change the proposal status to “Submitted.”