September 4, 2018

Grant Connections Meeting Notes: August 22, 2018

Attached below are the notes from August Grant Connections. We look forward to seeing you at our next meeting on September 26th!

August 7, 2018

OSPA Certificate Series: Effort Verification Reporting (EVR), Cost Transfers, and Payroll Correcting Entries (PCE)

The Effort Verification Reporting (EVR), Cost Transfers, and Payroll Correcting Entries (PCE) Certificate Series session on August 7, 2018, was recorded to provide the MU Grants Community with on-demand training opportunities. To access the recording, please follow this link.

July 25, 2018

Grant Connections - July 25, 2018

Attached are the slides from the Internal Funding Presentation this week at the July Grant Connections meeting.  We also had a couple Hot Topics discussed, which are listed below. We look forward to seeing you at the next Grant Connections meeting on August 22. 

Hot Topics

  • OSPA is continuing to update the SPPG (Sponsored Programs Procedure Guide) both with content review and updated references to University policies. Some recent updates include the addition of a Fee for Service vs. Sponsored Activity topic which OSPA will plan to discuss in detail at a future GC meeting. Also updated was the Cost Share topic which includes related forms - Third Party Cost Share Commitment and Cost Share Commitment Certification. Both are also available on the OSPA Forms page. 
  • A reminder - if we are subcontracting with an FDP member institution we do not need to request that they complete the four page Subcontractor Commitment form, but rather we should only ask for the abbreviated one page letter of Subk Letter of Intent.  This is because FDP Participating Organizations have their Institutions information available on the site – so accessing it on the site vs. having staff complete forms should reduce administrative burden.

Dr. Sara Gable, Associate Professor & State Extension Specialist, Nutrition and Exercise Physiology and Office of Research Faculty Fellow and Jessica Sowers, OSPA Internal Funding Coordinator presented on Office of Research Internal Funding. 

Questions –   |  Website

July 16, 2018

Registration for Fall Certificate Series Sessions Open

The OSPA Certificate Series for Specialized Grants Training is designed to enhance your technical expertise in sponsored programs administration - offering Pre-Award, Post-Award, and Regulatory training sessions.  Information on the Certificate Series is found here. 

Whether you are new to grants or want a refresher on a specific topic, there is something for everyone.  Our training team has been hard at work preparing for these upcoming Fall classes and they are now available for registration.  If you have questions or need other assistance, please don’t hesitate to contact Nathan Winters or Brenda Leuenberger.

Tuesday, August 7, 2018
8:30 – 10:30 AM
Tate Hall, Room 215 

Effort Verification Reporting (EVR), Cost Transfers, and Payroll Correcting Entries (PCE)
Utilizing case studies, review EVR, PCE, and cost transfer examples and their application to sponsored projects. Discuss compliance requirements for each of these activities. Identify common issues and risks of noncompliance.

Wednesday, September 12, 2018
8:30 – 10:30 AM
Memorial Union – Stotler Lounge III

Subawards and Consulting Agreements
Utilizing case studies, analyze the difference between subrecipients/subawards and vendors/consulting agreements as they pertain to sponsored projects. Discuss the subaward process throughout in the award cycle, from the documentation needed before a subrecipient can be named in a proposal submitted to a sponsor to closing out the subaward. Discuss the consulting agreement process throughout the award cycle, from issuing the consulting agreement to receipt of deliverables and payment.

Tuesday, September 25, 2018
8:30 – 10:30 AM
Memorial Union – Stotler Lounge III

Salary Cap, EVR and Effort Tracking
Provide an overview of salary and effort issues above and beyond the general EVR, Cost Transfers, and PCEs session, discussing concepts such as the DHHS salary cap implications and monitoring, effort commitments, and tracking effort. Discuss roles and responsibilities of OSPA, DRA, and PI. Note: This advanced course is not required to complete the Post-Award Track and earn your certificate of completion.

Wednesday, October 3, 2018
8:30 – 10:30 AM
Memorial Union – Stotler Lounge III

Federal Contracts
Differentiate between a grant and a federal contract. Associate varying compliance requirements with pre- and post-award processes. Define and examine Federal Acquisition Regulation (FAR) clauses and other requirements specific to federal contracts. This session is not required to receive the Post-Award certificate.

Tuesday, October 9, 2018
8:30 – 10:30 AM
Memorial Union – Stotler Lounge III

Cost Sharing
Define cost sharing and the different types, including mandatory, voluntary committed, and voluntary uncommitted. Understand compliance requirements related to cost sharing. Discuss third-party and unallowable cost share and the related impacts on facilities and administrative (F&A) cost recovery. Utilizing case studies, identify different types of cost sharing, discuss proper documentation and reporting, and examine issues of noncompliance.

Tuesday, October 30, 2018
8:30 – 10:30 AM
Memorial Union – Stotler Lounge III

Closeout of Award
Identify the processes and compliance requirements for closing an award. Discuss special consideration including records retention, disposition of equipment, intellectual property and invention disclosure, and fixed price transfers. Utilizing case studies, explore examples and discuss impacts of noncompliance.

Wednesday, November 7, 2018
8:30 – 10:30 AM
Memorial Union South – Room S203

Discuss the requirements and purpose of a Single Audit including an overview of the Compliance Supplement. Review the University’s Schedule of Expenditures of Federal Awards (SEFA) and discuss its importance in the Single Audit. Discuss the University of Missouri’s current and past Single Audit issues and other Office of Inspector General findings. In addition to the Single Audit, discuss the various purposes of external, internal, and agency audits and review examples. Understand the roles of the University of Missouri Controller’s Office, Office of Sponsored Programs Administration, and the Principal Investigator/Department in audits. Note: This is an Intermediate/Advanced-level course.

New Topics Added to Sponsored Programs Procedure Guide

Our Sponsored Programs Procedure Guide (SPPG) provides a convenient location for guidance on topics related to the routine or often complex procedures which impact our MU grants community.   From Cost Transfers to F & A Recovery and Participant Support Costs to the Fly America Act, the SPPG is here for you. 

Two new Topics have been added recently to the SPPG:

Fee for Service or Sponsored Activity
How do I know the difference? How do I submit a contract for processing and signature? OSPA has answers! See our Sponsored Programs Procedure Guide (SPPG) for the latest resource on how to make the determination on how your revenue generating activities are classified, how to properly account for funds, and how to process contracts for your activities.

Safeguarding Covered Defense Information, Controlled Unclassified Information (CUI), and Cyber Incident Reporting
Read about the important procedures impacting the ability of the University to accept federal defense contracts subject to Defense Acquisition Regulation Supplement (DFARS) 252.204-7012.

Bayh-Dole Act Updates

OSPA has partnered with UM System Human Resources, the Office of the General Counsel, and the Office of Technology Management and Industry Relations to implement a process for ensuring compliance with the changes to the Bayh-Dole Act for current and newly hired employees who are working on federal grants. Changes to this regulation are a result of the 2011 Supreme Court Case Stanford v. Roche. See our May 18, 2018, blog post for information on our efforts to date. OSPA will continue to keep the MU Grants Community apprised of new developments that impact our investigators and staff.

Welcome to OSPA Today

The Office of Sponsored Programs Administration is excited to announce the release of OSPA Today, our new quarterly newsletter. This publication will serve as an additional outlet to share information and updates affecting the University grants community. Whether it is upcoming deadlines, policy and procedure updates, a shared best practice, or training and development opportunities, our goal is for this newsletter to serve as an additional resource for you to learn about and disseminate the latest grants information we can offer.

In this edition you’ll find:
  • Recent updates to the Sponsored Programs Procedure Guide (SPPG), including Fee for Service vs. Sponsored Activity—how to determine the appropriate accounting of funds
  • An update on the Bayh-Dole Act. 
These and other articles are posted on the OSPA Blog. If you have feedback or topics you would like to see discussed in the newsletter, please feel free to send those to

Our goal at OSPA is to provide the university grants community with the highest level of customer service. We hope OSPA Today enhances the communication you receive from our office and will be a valuable addition to your grants toolbox.

Craig David
Office of Sponsored Programs Administration

June 29, 2018

Updated PRIME Program Guidelines Effective July 1, 2018

An updated version of MU’s Prime [Program for Research Infrastructure and Matching Expenses] Program  Guidelines, effective July 1, 2018, have been placed on the MU Office of Research, Graduate Studies, and Economic Development website - located here.  You can find information about this program, as well as information related to other MU and UM System Internal Funding programs, under the Funding Tab

As always, if you have questions or need assistance, please don’t hesitate to contact our office.

June 7, 2018

Grant Fact Sheet Updated - Non-Federal Fringe Benefit Rates

A new Grant Fact Sheet dated 6/7/18 has been placed on the OSPA Website here.

The following change was made:

  • The non-federal fringe benefit rates were updated for FY19 and the inflationary rates for the out-years.

As always, let us know if you have questions or we can assist in any way!

May 30, 2018

Grant Fact Sheet Updates: Tuition and Fees, Medical Insurance Subsidy, and More

A new Grant Fact Sheet dated 5/29/18 has been placed on the OSPA website here.

The following changes have been made: 

The Fringe Benefits Rates section was updated to include some historical rates to serve as a resource for post-award fiscal administrators:

The Tuition and Fees section has been updated with rates effective beginning Fall 2018: 

And, the Medical Insurance Subsidy has been updated:

As always, please feel free to let us know if you have questions or need additional assistance.