In April, staff members from OSPA traveled to Columbus, Ohio to participate in the Spring Meeting of the National Council of University Research Administrators Region IV. Nathan Winters, Compliance Manager
in OSPA, presented a Concurrent Session titled “Responsible Conduct of Research
Training Requirements: Overview and Best Practices.” Hannah Clampitt, Senior
Grants and Contracts Administrator in OSPA, presented a session titled
“Instruction, Other Sponsored Activity, Research: What Exactly are we Doing
Here? Determining the Purpose of Your Work” and served as the Pre-Award Track
Leader for the conference. Craig David, OSPA Director, Michelle Leaton, OSPA
Assistant Pre-Award Manager, and Brenda Leuenberger, Pre-Award Compliance Manager
in OSPA, presented “The Awards Dashboard: Oversight and Communication of Award
Acceptance and Negotiation.” Michelle and Brenda also presented “Fast &
Furious: Getting a Last-Minute Proposal Submitted on Time.” Nathan, Brenda, and
Michelle were funded to attend and present at the conference through a Staff
Development Award from the MU Staff Advisory Council.
As part of its role in ensuring that all sponsored activity
at the university is proposed, conducted, and accounted for at the standards
set forth by the university and sponsors, the Office of Sponsored Programs Administration
is eager to share insight and knowledge about budget preparation and
administration of costs whenever possible. Facilities and Administrative
(F&A) cost recovery is critical to the success of an academic research
enterprise. Understanding the calculations behind MU’s F&A rate can be a
challenge even for a seasoned Research Administrator.The following video, courtesy of the
University of Maryland, explores this important component of managing costs in
This month's Grants Connections was focused entirely on ensuring the safety and security of the university's institutional resources in light of federal concerns over foreign influence in U.S. academic research. The presentation for this meeting can be found here.
As the weather starts to get warmer and we look forward to summer vacations, it is also time to start preparing for the fiscal year end fun. Here is a brief overview of all the important things to keep in mind as we approach the end of FY2019. First, all deficits on overspent projects must be cleared as of June 30. Your Post-Award Team will reach out with a list of overspent projects. Please work with them to clear the deficits by the end of June, which is critical to ensure the accuracy in our Schedule of Expenditures of Federal Award (SEFA) and our system-wide financial statements. Next, the Controller’s Office has set the FY2019 Closing Calendar. For future reference the calendar can be found here. Note, as of today, the website does not reflect the updated calendar, but we anticipate all documents to be uploaded this week. Below are the essential dates to put on your calendars now.
PeopleSoft Production Maintenance/Outage:5PM 6/28 – 6/30
Department JE Cut-off 7/15
OSPA JE Cut-off 7/19
Accounting Services JE Cut-off 7/26
REMEMBER: When you enter a correction to an FY19 transaction (including clearing a deficit on an overspent project), change the journal date in the upper right-hand area to 6/30/2019. This will ensure the correction posts to the appropriate fiscal year. Finally, state funded projects with an end date of 6/30/2019 often require a final invoice/financial report prior to the end of the project. Your Post-Award Team will contact you in the event an early report is required and request an estimate of final expenses. That’s all the updates we have for now. We will reach out with any new information as it arises, but don’t hesitate to reach out to your Post-Award Team if you have any questions or need clarification as we close down another fiscal year.
The University of Missouri uses myVITA, a web-based faculty activity reporting system, to provide faculty members system-wide with an easy way to capture their research, teaching, service, scholarship and creative works in one place. It replaces the Faculty Accomplishment System (FAS), and is easier to use, more flexible and more powerful.
Data on externally funded grants and contracts feeds from the PeopleSoft Grants Module to MyVita as part of nightly processing. Internally funded grants such as PRIME and Research Council funding, do not feed into MyVita and must be entered manually by the faculty member. For more information on how to understand the MyVita grants portal, please visit: https://it-training.missouri.edu/myVITA/GettingStartedWithGrants.pdf.
with mixed emotions that we announce that Cody Hogan is relocating to Kansas
City at the end of April. He has accepted a position at Forest T. Jones as a
started in the Office of Sponsored Programs Administration as an Accountant in
2012. He left us for a brief time to work in the Controller’s Office, then
returned in 2017 as a Team Lead. He has consistently demonstrated a strong work
ethic and technical skills, but what we’ll miss most of all is his sense of
humor and amazingly positive attitude in all situations. Cody has been a highly
valued and dedicated colleague and friend. Although he will be missed, we
wish him all the best for the future.
This topic will be discussed at the upcoming Grant Connections meeting on Wednesday, April 17. The presentation from that meeting can be found here.
While the University of Missouri strongly supports international
collaboration and values its partnerships with other organizations worldwide,
it is important that all researchers understand the current regulatory
landscape and the actions that researchers should take in light of this
In the past
few months, federal sponsors have expressed concerns about improper foreign
influence in U.S. academic research. Examples of this include a letter sent by Francis Collins, director of the
NIH, alerting the research community to “threats” from foreign entities, and
the FY19 National Defense Authorization Act, which includes a
provision alluding to the restriction of federal funding to institutions doing
business with certain Chinese telecommunications companies.
As a result,
academic research institutions have a heightened awareness and interest in
understanding the relationships federally-funded researchers may have with
foreign governments or entities. Researchers should continue to exercise
transparency in disclosure of outside activities through the annual disclosure
of outside interests, in completing the NIH Other Support and NSF Current and
Pending and similar documentation submitted to other sponsors, and keep lines
of communication open with College-level and Campus leadership concerning any
foreign recruitment or “talent” programs.
The Office of Sponsored Programs Administration and the Office
of Export Controls are committed to assisting faculty with these matters and
ensuring the safety and security of our institutional resources. As questions
arise, please reach out to OSPA or OEC for assistance.