May 18, 2018

Changes to the PSRS RE: Bayh-Dole Regulations

Effective 5/14/18, the Bayh-Dole Act has been amended to include new regulations. Bayh-Dole is legislation dealing with inventions and related patents arising from federal government-funded research. One change that impacts the University system-wide is the requirement to have a written agreement in which employees assign rights in inventions made under the federal award to the University. The written agreement should be executed prior to working on a federal project. This requirement protects inventors, the University, and the federal government. As such, we have worked with System to modify the ePSRS Electronic Approval page and PDF to now read as follows:

The above language was crafted based on guidance from our Office of General Counsel and would put us into compliance for those employees who are required to sign the PSRS. We are working with the other UM campuses and System to enact new procedures to ensure complete compliance moving forward, and will communicate those changes as they are finalized.

Please note there are no new substantive obligations being incurred by having the PI and key personnel sign off on this form, as CRR 100.020 already requires employees to assign inventions made within the general scope of their duties to the University. The change is a confirmatory assignment of inventions employees are already contractually obligated to assign to the University, and this practice protects employees from inadvertently giving away their rights to inventions.

May 1, 2018

April 2018 Grant Connections Notes

Notes from the Grant Connections Meeting on April 25, 2018, can be found here. You can also access the Conflict of Interest presentation as well as the handout.

We look forward to seeing you at the next meeting at 11:00 a.m. Wednesday, May 23, in the Bond Life Sciences Center, Room 171.

April 30, 2018

Seats Remain for Certificate Series Grants Training! Join us for Allowability and Management of the Award

As we wrap up grants training for the spring, please see information below on the remaining courses offered in May, as well as some comments from earlier attendees.  To register for these courses, please visit:

Wed, May 02, 2018
8:30 AM - 10:30 AM
Memorial Union - Stotler Lounge III
Review cost principles per the Office of Management and Budget (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Utilizing case studies, differentiate between allowable and unallowable costs and identify instances of noncompliance. Discuss when sponsor guidelines may be more or less restrictive and when an unlike circumstance may be justified.

“The case studies provided were helpful”
“ The PI Quick Guide and Reference Guide for Allowable Costs provided during training is very helpful”
“I enjoyed the discussion about exceptions that may apply”

Thu, May 10, 2018
8:30 AM - 10:30 AM
Memorial Union - Stotler Lounge III
Management of Award
Explore concepts related to management of an award. Review the Budget Variance #2 and Income Statement #2 reports and how to use them to monitor sponsored activities. Describe what information to look for and the questions a Principal Investigator (PI) should ask as part of the expenditure review process. Discuss management and monitoring of various sponsor requirements effective upon acceptance of an award, including but not limited to financial conflict of interest, responsible conduct of research, and public access obligations. Discuss management and monitoring of certain other terms and conditions, including but not limited to those concerning publication rights and ownership of equipment. Understand the difference between cost reimbursable and fixed price agreements. Understand processes for budget changes, interim reporting, invoicing, no cost time extensions, and sponsor notifications.

“Instructor insight and Q & A was very helpful – their expertise and examples were helpful”
“I found the willingness of the training staff to answer questions most helpful”

“The speakers all had equally important issues/answers that made the session very easy to follow”

April 24, 2018

Communication Workshop - Increasing Citations, Gaining Collaborators and Growing Support for your Research

Please see the attached invitation from the Connector and share with faculty, staff and researchers as appropriate:

April 23, 2018

Updated Grant Fact Sheet - 4/20/18

An updated Grant Fact Sheet dated 4/20/2018 has been placed on the OSPA website and can be found here.

The following sections have been updated to reflect an update of the F&A/Fringe Benefit Rate Agreement dated 3/19/2018:

And the federal fringe benefit rates were updated accordingly:

(Note: non-federal rates are not yet available and will be updated when finalized.) 

April 12, 2018

Grant Connections - February & March 2018

Here are the notes and handouts from our February and March Grant Connections meetings. We look forward to seeing you at our next meeting on Wednesday, April 25th.

February 2018:

  • Human Subjects Research Protections Program (HRPP) at MU by Lori Wilcox, IRB. Presentation can be found here.
  • Issuing Payment to Research Subjects—summary of the process by Jennifer Walker, Accounting Services. Information can be found here:
  • Hot Topic: USDA Records Disposal Freeze. MU (along with many other institutions) received notice that we’re to retain all documents (paper and electronic) related to USDA grants until the freeze is cancelled. Please see the information linked here from NIFA (disseminated by COGR). If you have questions, please contact your Postaward Team in OSPA.

March 2018:

April 5, 2018

Update to Grant Fact Sheet - 4/5/18

An updated Grant Fact Sheet dated 4/05/2018 has been placed on the OSPA website here.

The following section has been updated to reflect the Institutional Minimum Graduate Research and Teaching Assistant stipends for Academic Year 2018-2019.

March 9, 2018

Guidance on Salary Limitation for Grants and Cooperative Agreements FY 2018 (NOT-OD-18-137) Office of the Director, NIH

Guidance on Salary Limitation for Grants and Cooperative Agreements FY 2018 (NOT-OD-18-137) Office of the Director, NIH
The Consolidated Appropriations Act, 2017, restricts the amount of direct salary to Executive Level II of the Federal Executive pay scale. The Office of Personnel Management has recently released new salary levels for the Executive Pay Scale. Effective January 7, 2018, the salary limitation for Executive Level II is $189,600.
For awards issued in those years that were restricted to Executive Level II (see Salary Cap Summary, FY 1990 – FY 2017) including competing awards already issued in FY2018, if adequate funds are available in active awards, and if the salary cap increase is consistent with the institutional base salary, grantees may rebudget to accommodate the current Executive Level II salary level. However, no additional funds will be provided to these grant awards.

Once the Department of Health and Human Services Appropriation for FY 2018 is enacted, NIH will publish the annual Notice of legislative mandates to provide information on any statutory provisions that limit the use of NIH grant funds in FY 2018.

As in years past, since the effective date of the increased salary cap is in the middle of a month (January 7th for 2018), the monthly January cap is prorated to $15,758.06, see the table below for a summary:

February 8, 2018

Grant Connections - January 2018

Please find below the notes and materials from the January Grant Connections meeting. Mark your calendars for the next meeting planned for February 28, 2018.

Grant Fact Sheet Updated 1-17-18

MU Grants Community,

An updated version of the Grant Fact Sheet, dated 1/17/2018 is available on the OSPA website.

Please note updates to the following areas:

Updated alternative authorized signers:
Updated SAM expiration date:

Updated Automobile Travel reimbursement rate:
In addition, references to UM System Policies have been updated where applicable.  Should you have any questions or need assistance, please don’t hesitate to contact us.