The FDP Expanded Clearinghouse Pilot Project – of which MU is a Cohort 2 participant – is LIVE as of today, Thursday, August 18th. Notes from the topic discussion at the June Grant Connection Meeting are included below. Additionally included as attachments to this email are (1) screen shot step by step instructions and (2) our letters of intent for use with FDP Pilot institutions. These letters have been added to the OSPA Forms page.
Our participation in the Pilot Project requests that (1) when we are the Prime applicant we first look to the clearinghouse site to see if our subrecipient institutions participate in the Pilot as well - if so, we will not ask them to complete our subrecipient commitment form – instead gathering their institutional data from the clearinghouse site; and (2) when we are the Subrecipient to a participating institution we should not be asked to complete their subrecipient commitment forms – but should redirect them to the clearinghouse site for our institution’s information.
Should you encounter participant institutions that are not acknowledging or aware of their participation in the pilot project, the clearinghouse has provided some suggested language for use as appropriate:
SAMPLE PUSH-BACK LANGUAGE
I am writing to let you know that the University of Missouri is a pilot participant in the FDP Expanded Clearinghouse. It is my understanding that your organization is also a pilot participant. As a part of the pilot, both our organizations have agreed that effective August 18, 2016 we will not send or require completion of a subrecipient commitment forms, but will instead use our profile that is posted on-line at the FDP Expanded Clearinghouse site (http://sites.nationalacademies.org/PGA/fdp/PGA_171219). Please use my profile to obtain the information you need. Thank you.
Thank you for your support of this important initiative.
June 2016 Grant Connections Notes:
FDP Expanded Clearinghouse
The Federal Demonstration Partnership (FDP), of which MU is a part, is starting to use on-line profiles in lieu of subrecipient commitment forms to obtain information needed by pass-through entities when they are issuing subawards or monitoring their subrecipients. Data included on each published entity profile has been certified correct by an applicable institutional official and includes data about the entity’s most recent Single Audit, F&A, and fringe benefit rates as well as suspension and debarment, federal codes (DUNS, EIN, CAGE), contact information, and more.
Participating institutions have agreed to review each other’s published profiles in lieu of sending/receiving individual subrecipient commitment forms. Minor exchanges of data that are project specific (such as an IRB approval, State of Work, budget) will still be shared between institutions. There are currently about 40 institutions participating in the FDP Expanded Clearinghouse program.
- When you are working with a proposal that has a subawardee, go to http://sites.nationalacademies.org/PGA/fdp/PGA_171219 to see if the institution is listed.
- If they are not, request completion and authorized signature of the Subrecipient Commitment Form as well as Letter of Commitment/Consortium Letter detailing project specifics (PI names, project dates, budget total, project title).
- If the institution is listed on the FDP page, a Subrecipient Commitment form will NOT be needed, but a Letter of Commitment/Consortium Letter will still be required (signed by an authorized official). When you are submitting the proposal to OSPA, be sure to mention in the email that the subawardee is listed on the FDP page. The SGCA can get needed information directly from the website.
- A Scope of Work, detailed budget and budget justification will still be needed, whether the entity is on the list or not.
MU is part of Phase 2. Once we’re active, we can direct flow-through entities to use that instead of their forms. OSPA will notify campus once our data is available in the clearinghouse.