Year End Reminders: Overspent Projects and Salary Cap PCEs

As you know, year-end is upon us. Over the next few weeks, you may receive emails from your OSPA Post-Award Pod concerning projects that are overspent. We must work to transfer off any overspent amounts to ensure the accuracy of our year-end Accounts Receivable. Please work with your pods to make the necessary adjustments. For your reference, I have included the link to our FY13 closing calendar, which provides deadlines for preparing entries.

Additionally, as you receive emails requesting payroll corrections related to the DHHS salary cap, please prepare those entries as soon as possible.

If you have questions, feel free to email me or your pod. The pod email addresses are linked below.

Pod 1

Pod 2

Pod 3

Pod 4

Clinical Trials

Fiscal Year-End PeopleSoft Outage - Proposal Processing

PeopleSoft Financial System applications will be unavailable June 29 through July 1 at 12:00pm (noon) for the fiscal year-end. As all accesses to the Grants Module are affected, please refer to the attached instructions for utilizing the Temporary Proposal Form for proposal processing during this period. Should you have questions, please contact your SGCA or any member of the Tiger Team. 

                                                                                                                                                

FY13 Year-End Close: June 29 - July 1, 2013

Proposal Processing via the Temporary Proposal Form

1.       Department/Division: Complete the Temporary Proposal Form (TPF) and route for all signatures/approvals just as for any Proposal Signature Routing Sheet (PSRS). Be certain to retain a copy of the completed TPF for your files.

2.       Department/Division: Provide the signed TPF and all accompanying proposal documents and guidelines to the appropriate OSPA Senior Grants and Contracts Administrator (SGCA).

3.       OSPA: The SGCA will assign a Temporary Proposal Number (Temp#), if needed, providing this information to you in an email for your records.

4.       OSPA: The SGCA will review the proposal per standard practice and prepare for University endorsement and mailing or electronic submission.

5.       Department/Division: When the PeopleSoft Grants Module becomes available on July 1, enter a proposal using the TPF and generate a PSRS. Signatures/approvals collected for the TPF apply to the new PSRS. 

6.       Department/Division: Provide the PSRS and associated Temp# to the SGCA.

7.       OSPA: The SGCA will copy all temporary notes into the PeopleSoft Notepad and change the proposal status to “Submitted.”